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NUNAVUT EMPLOYEES UNION of the Public Service Alliance of Canada REGULATIONS (February 2006)
1) NEU MEMBERSHIP AWARDS (pursuant to By-Law 4.3, 4.4 and 4.5) 1. Through application on a form prescribed by the Union Executive by Locals to the Union, or upon the initiative of the Union Executive, nominations for NEU associate, honorary, and life memberships shall be made on a separate application form for each nominee. 2. All applications shall be referred to the Standing Membership Committee to make appropriate recommendations to the Executive. 3. Long-term service recognition awards for continuous service of five (5), ten (10), fifteen (15), twenty (20) and twenty-five (25) years, shall be determined following an annual review of the membership lists as of December 31st of each year by the Standing Membership Committee to make appropriate recommendations to the Executive. 4. All decisions, in all circumstances, require a two-thirds majority vote of the Union Executive assembled at a regular meeting, and voting by secret ballot. 2) PSAC MEMBERSHIP AWARDS (pursuant to By-Law 4.6) a) Through application on a form prescribed by the Union Executive by Locals to the Union, or upon the initiative of the Union Executive, nominations for PSAC associate, honorary and life memberships shall be made on a separate application form for each nominee. b) A member nominated for a PSAC associate, honorary or life membership shall be or have been a member in good standing of the Union. c) All applications shall be referred to the Standing Membership Committee to make appropriate recommendations to the Executive. d) All decisions, in all circumstances, require a two-thirds majority vote of the Union Executive assembled at a regular meeting, and voting by secret ballot to be transmitted to the PSAC on the appropriate application forms and in accordance with the submission deadlines established by the PSAC. 3) STANDING EXECUTIVE COMMITTEES: (Pursuant to By-Law 9.9 and 9.10) With the approval of the Union Executive, Standing Executive Committees may establish sub-committees comprised of members at large for the purpose of gathering information or providing services directly to and from the membership as required. 3.1) ADMINISTRATION COMMITTEE The Administration Committee comprised of the President as chair and up to three (3) Executive members shall ensure that: a) all administrative issues related to the provision of staff support and/or office and communication equipment to committees and/or membership projects raised by the Executive, Locals, Sub-Locals and/or members are reviewed and dealt with by the Committee. Decisions taken by the Committee shall be reported and recommendations if any prepared for Union Executive meetings; b) budget projections and/or budget revisions, and policies and procedures governing budget expenditures (e.g., offices, meeting rooms, equipment, services and supplies, etc.) are developed, and recommendations prepared for Union Executive meetings for transmission to the Standing Finance Committee upon approval by the Executive. c) any other duties as assigned by the Executive. 3.2) FINANCE COMMITTEE The Finance Committee comprised of the Secretary-Treasurer as chair and up to three (3) Executive members shall ensure that: a) all monies payable to this Union are collected and deposited in a chartered financial institution to the credit of this Union and that proper records are kept of all transactions; b) all funds payable by the Union in settlement of its debts are properly disbursed and proper records are kept of these transactions; c) all Local and Sub-Local meeting minutes and financial records are gathered and reviewed on a quarterly basis and that the necessary recommendations to deal with problems identified are prepared for Union Executive meetings; d) policies and procedures are developed to gather, review and compile budget projections and/or budget revisions, determine bonding requirements, investment strategies, and any other financial matter and that recommendations are prepared for Union Executive meetings; e) a detailed year-to-date financial position statement of the Union is prepared for each Executive meeting and that the necessary recommendations to deal with budgetary problems identified are prepared for Union Executive meetings; f) a detailed audited statement of receipts and expenditures is provided annually to the PSAC; g) a detailed 3-year projected Union budget based upon the strategic plan is produced for approval at the Union Convention. 3.3) MEMBERSHIP COMMITTEE The Membership Committee comprised of an Executive officer as chair and up to three (3) Executive-appointed members shall ensure that: a) all issues raised by the Executive, Locals, Sub-Locals and members related to the membership list and grievance databases, the steward network, collective bargaining negotiation and input, mobilizing for community involvement, building research capacities, applications for associate, honorary and life memberships, etc., are reviewed and dealt with by the Committee. Decisions taken by the Committee shall be reported and recommendations if any prepared for Union Executive meetings; b) budget projections and/or budget revisions, and policies and procedures governing budget expenditures (e.g., Union communication equipment and services deployed in the regions, translation costs at meetings, elections, and grievance hearings, membership benefit programs etc.) are developed and recommendations prepared for Union Executive meetings for transmission to the Standing Finance Committee upon approval by the Executive. 3.4) EDUCATION COMMITTEE The Education Committee, comprised of an Executive officer as chair and up to three (3) Executive-appointed members shall ensure that: a) all educational issues including new member orientation, mentoring, training eligibility criteria, improving access and the delivery of educational opportunities, funding allocations, reporting mechanisms etc., raised by the Executive, Locals, Sub-Locals and members are reviewed and dealt with by the Committee. Decisions taken by the Committee shall be reported and recommendations if any prepared for Union Executive meetings; b) budget projections and/or budget revisions, and policies and procedures governing budget expenditures (e.g., course costs, transportation, facilitation and room rental costs etc.) are developed and recommendations prepared for Union Executive meetings for transmission to the Standing Finance Committee upon approval by the Executive. 3.5) EQUAL OPPORTUNITIES COMMITTEE The Equal Opportunities Committee, comprised of an Executive officer as chair and up to three (3) Executive-appointed members shall ensure that: a) all employment equity and human rights issues raised by the Executive, Locals, Sub-Locals and members are reviewed and dealt with by the Committee. Decisions taken by the Committee shall be reported and recommendations if any prepared for Union Executive meetings; b) position papers related to legislative change, bargaining proposals or any other issue relevant to the membership are researched and prepared for Union Executive approval prior to presentation to external bodies on behalf of the Union; c) budget projections and/or budget revisions, and policies and procedures governing budget expenditures are developed and recommendations prepared for Union Executive meetings for transmission to the Standing Finance Committee upon approval by the Executive. 3.6) HEALTH AND SAFETY COMMITTEE The Health and Safety Committee comprised of an Executive officer as chair and up to three (3) Executive-appointed members shall ensure that: a) all health, safety and workplace injury compensation issues raised by the Executive, Locals, Sub-Locals and members are reviewed and dealt by the Committee. Decisions taken by the Committee shall be reported and recommendations if any prepared for Union Executive meetings; b) position papers related to legislative change, bargaining proposals or any other issue relevant to the membership are researched and prepared for Union Executive approval prior to presentation to external bodies on behalf of the Union; c) budget projects and/or budget revisions, and policies and procedures governing budget expenditures are developed and recommendations prepared for Union Executive meetings for transmission to the Standing Finance Committee upon approval by the Executive. 4) LOCAL OR SUB-LOCAL ADMINISTRATION OR TRUSTEESHIP (pursuant to By-Law 10.11) 1. An Administrator appointed by the Union Executive shall: a) act as an interim Local Co-President with all the powers that normally rest with the Local or Sub-Local President in order to assist the Local or Sub-Local Executive directly; and b) make every effort to re-establish the Local or Sub-Local and/or recommend other action for consideration by the Union Executive. In either case, a full report must be submitted to the Executive. 2. Trustees appointed by the Union Executive shall: a) take charge of all books and records of the Local or Sub-Local; and b) appoint a committee of not less than three (3) members. The chair shall be one of the trustees appointed by the Union Executive, or an Alliance-appointed representative. The committee shall act as an interim Local Executive with all the powers that normally rest with the Local or Sub-Local. The committee shall make every effort to re-establish the Local or Sub-Local and/or recommend other action for consideration by the Union Executive. In either case, a full report must be submitted to the Executive by the committee chair. 5) UNION OFFICER VACANCIES (Pursuant to By-Law 12) Executive succession: · President, First Vice-Present, Second Vice-President, alternate Second Vice-President; · Secretary-Treasurer, alternate Secretary-Treasurer. · Regional Vice-President, alternate Regional Vice-President; In the event further vacancies in the positions of Second Vice-President or Secretary-Treasurer occur, the successor shall be elected by the accredited delegates to the previous Convention. In the event further vacancies in the positions of Regional Vice-President, that occur prior to the ninety (90) day election period prior to the opening of Convention, the successor shall be elected by the members of the respective Region. Local succession: · President, Vice-President, alternate Vice-President; · Secretary-Treasurer, alternate Secretary-Treasurer; · Chief Shop Steward, alternate Chief Shop Steward. In the event further vacancies in the positions of Vice-President, Secretary-Treasurer, or Chief Shop Steward occur, the successor shall be elected by the members of the respective Local. Sub-Local succession: · President, Vice-President. In the event further vacancies in the positions of President occur, the successor shall be elected by the members of the respective Sub-Local. 6) LOCAL REPORTING PROCEDURES (Pursuant to By-Law 14) 1. All Locals or Sub-Locals must submit an annual budget to the November annual general meeting called for the purpose of receiving annual reports from its officers, considering new business and holding elections. Local or Sub-Local funds should not be used for social and/or recreational activities unless they have direct Local or Sub-Local membership application. The Local or Sub-Locals budget should include such items as: a) meeting expenses; b) provision for training (shop steward, local officer, etc.); c) delegates or observers to Conventions (Union, PSAC, Federations of Labour, Canadian Labour Congress, etc.); d) communication expenses (telephone costs, postage, notices, bulletins, etc.); e) honoraria or project wages paid to members; f) local or Sub-Local Executive and Shop Steward expenses; g) affiliation dues. 2. The budget, once approved, becomes the official guideline for the expenditure of Local or Sub-Local funds. 3. Notwithstanding the authority granted by the membership to expend funds as evidenced by the approval of the budget, all actual expenditures must be reported to the Local or Sub-Local at its general meeting and be supported by acceptable accounting documents such as receipts for audit purposes. 4. Expenditures not covered by a budget item can only be incurred with the approval of a general meeting or membership vote. 5. Financial statements comprised of a detailed year-to-date financial position statement of the Local or Sub-Local shall be prepared for Executive meetings. Any necessary recommendations required to deal with budgetary problems shall also be prepared for Executive meetings; 6. All Sub-Locals shall provide financial statements to their parent Local following each Executive and membership meeting and all Locals shall provide compiled financial statements to the Union on a quarterly basis. 7) DISCIPLINE PROCEDURES (pursuant to By-Law 15) 1. General: a) Complaints against any Member, Local or Sub-Local Officer, or Executive Officer shall be in writing, signed by a member and indicate which section of the Local, Sub-Local, Union By-Laws or PSAC Constitution the complaint is being filed under. b) Complaints designed to harass, embarrass or discredit, or of a frivolous nature may result in action being taken against the member or members filing the complaint. 2. Local or Sub-Local Procedure: A complaint filed against a member or members of a Local or Sub-Local may be handled as follows: a) The Local or Sub-Local shall establish a committee consisting of three (3) members of the Local or Sub-Local, at least one (1) of which shall be a member of the Local or Sub-Local Executive. b) The member or members shall have the right to appear before the committee to answer the charges. c) The committee findings shall be tabled with the Local or Sub-Local Executive and if disciplinary action is recommended, it shall be subject to approval by a two-thirds majority vote of members in attendance at a general meeting of the Local or Sub-Local. d) The disciplined member or members may appeal the decision of the Local or Sub-Local to the Union Executive. In such cases, the Executive Procedure (Section 3) shall apply. e) The results of all complaints shall be submitted to the Union President, who, in the case of a recommendation for suspension, shall refer the recommendation to the Union Executive for review. 3. Executive Procedure: A complaint filed against a member or members of the Union Executive or an appeal filed under Local or Sub-Local Procedure (Section 2 Sub-Section d), shall be dealt with as follows: a) With the exception of a complaint filed against a member of the Union Executive, complaints will be handled by the Union Executive. b) The Union Executive may reject the complaint or establish a committee to investigate the complaint and cause to be filed with the Union Executive a full report including its recommendations. c) In the case of rejection of a complaint, the Union Executive shall submit a full report including the reasons for rejection to the Complainant and the Union Executive. d) In the case of a complaint filed against a member or members of the Union Executive, the procedure outlined in (Section 3 Sub-Section b and c) will be followed except that the committee shall consist of two (2) Union Executive members not named in the complaint and a member appointed by the PSAC. e) In the case of an appeal filed under Section 2 Sub-Section d, the Union President shall establish or cause to be established a committee to review the grounds for appeal and, if necessary, conduct a full hearing in the Local or Sub-Local of the appellant. In either case a full report, including recommendations, will be submitted to the Union Executive by the committee chair. f) If disciplinary action is recommended it shall be subject to approval by a two-thirds majority vote of the Union Executive. The disciplined member or members may appeal the decision of the Executive to the Union Convention. g) In cases where the Executive upholds a recommendation for suspension from membership, that recommendation shall be transmitted to the PSAC to be dealt with in accordance with the PSAC Constitution by the Union President. 8) COLLECTIVE BARGAINING 1. Collective Bargaining Committees a) Collective Bargaining Committees of bargaining units totally located in one community will be made up of the membership of bargaining unit members, Local President or designate and Regional Vice President or designate. Members of this Collective Bargaining Committee that are not members of the bargaining unit shall have voice but no vote. b) Collective Bargaining Committee for members employed by the Qulliq Energy Corporation (QEC) shall be made up of 3 bargaining unit members chosen from and by bargaining unit members of their local from all of the regions within NEU and the Local President or his or her designate; the NEU president or his/her designate will attend with full voice, but vote only in the case of a tie. c) Collective Bargaining Committees for members employed by the Government of Nunavut (GN) shall be made up of the President of the NEU, all NEU Executive members who are members of this bargaining unit plus one delegate for each local and one more local delegate for every 300 signed members; 2. Collective Bargaining Teams a) The Nunavut Employees Union negotiating team for the employees of the Government of Nunavut will be comprised of the President and 5 members elected by the Collective Bargaining Committee, plus technical personnel provided by the Public Service Alliance of Canada. b) The Nunavut Employees Union negotiating team for the employees of the Qulliq Energy Corporation will be comprised of the President or designate and 3 members elected by the Collective Bargaining Committee, plus technical personnel provided by the Public Service Alliance of Canada. c) The Nunavut Employees Union negotiating team for the employees of bargaining units totally located in one community will be made up of the membership of at least two bargaining unit members (depending on the provisions of their respective collective agreements). → back to top |
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